paperless-gpt/GOVERNANCE.md

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# Project Governance
This document outlines the governance model for the paperless-gpt project. It describes how decisions are made and how community members can participate in project development.
## Project Roles
### Users
- People who use paperless-gpt
- Can submit bug reports and feature requests
- Can contribute to discussions
- Can help other users
### Contributors
- Users who contribute to the project
- Submit pull requests
- Improve documentation
- Help with testing
- Participate in issue discussions
### Maintainers
- Review and merge pull requests
- Manage issues and project boards
- Guide technical direction
- Ensure code quality
- Help onboard new contributors
- Responsibilities:
- Respond to issues and PRs
- Review code changes
- Maintain documentation
- Ensure tests pass
- Release new versions
- Uphold code of conduct
### Project Lead
- Final decision maker for project direction
- Sets technical standards
- Manages maintainer team
- Oversees releases
- Current lead: [@icereed](https://github.com/icereed)
## Decision Making
### Technical Decisions
1. **Discussion Phase**
- Open an issue for discussion
- Gather community feedback
- Consider alternatives
- Document trade-offs
2. **Implementation Phase**
- Create detailed proposal
- Submit pull request
- Address review feedback
- Update documentation
3. **Review Process**
- At least one maintainer review
- Automated tests must pass
- Documentation must be updated
- Breaking changes require extra scrutiny
### Project Direction
1. **Long-term Planning**
- Quarterly roadmap updates
- Community feedback periods
- Clear communication of goals
- Published milestones
2. **Feature Acceptance**
- Must align with project goals
- Consider maintenance burden
- Evaluate user benefit
- Check implementation feasibility
### Release Process
1. **Version Planning**
- Follow semantic versioning
- Document all changes
- Update dependencies
- Security review
2. **Release Preparation**
- Create release branch
- Run test suite
- Update changelog
- Draft release notes
3. **Release Publication**
- Tag version in repository
- Publish to registries
- Announce to community
- Monitor for issues
## Communication
### Channels
- GitHub Issues: Bug reports, feature requests
- GitHub Discussions: General discussion
- Pull Requests: Code changes
- Discord: Community chat
- Email: Security issues
### Guidelines
- Be respectful and professional
- Stay on topic
- English is the working language
- Document decisions and rationale
- Keep security issues private
## Contributing
### Process
1. **Getting Started**
- Read contribution guidelines
- Set up development environment
- Understand code structure
- Pick starter issues
2. **Making Changes**
- Create feature branch
- Follow code style
- Write tests
- Update docs
3. **Submitting Changes**
- Create pull request
- Fill out template
- Respond to reviews
- Keep changes focused
### Standards
- Follow code style guide
- Include tests
- Update documentation
- Sign commits
- One feature per PR
## Code Review
### Requirements
- At least one maintainer approval
- All tests passing
- Documentation updated
- Code style compliance
- No security issues
### Process
1. **Automated Checks**
- Linting
- Tests
- Coverage
- Dependencies
2. **Manual Review**
- Code quality
- Architecture
- Security
- Performance
3. **Final Checks**
- Merge conflicts
- Documentation
- Breaking changes
- Version updates
## Issue Management
### Categories
- Bug: Software defects
- Feature: New functionality
- Enhancement: Improvements
- Documentation: Doc changes
- Question: User queries
### Priority Levels
1. **Critical**
- Security issues
- Major bugs
- Blocking issues
2. **High**
- Important features
- User experience issues
- Performance problems
3. **Normal**
- Regular enhancements
- Minor bugs
- Documentation updates
4. **Low**
- Nice-to-have features
- Style improvements
- Non-critical fixes
## Project Changes
### Governance Changes
- Open for community discussion
- Two week comment period
- Maintainer consensus required
- Project lead approval needed
### Role Changes
- Based on consistent contributions
- Maintainer nomination
- Community feedback
- Project lead approval
## Success Metrics
### Project Health
- Issue resolution time
- PR merge time
- Test coverage
- Documentation quality
- Community engagement
### Code Quality
- Automated metrics
- Review thoroughness
- Test coverage
- Documentation completeness
- Security standards
This governance model is a living document and may be updated as the project evolves. Changes will be proposed and discussed with the community before implementation.